A Guide to Choosing the Best SaaS Learning Management System | Levelup LMS

A Guide to Choosing the Best SaaS Learning Management System

A Guide to Choosing the Best SaaS Learning Management System

A Guide to Choosing the Best SaaS Learning Management System 

In today’s learning age, where employee engagement and continuous learning have become crucial for an organization’s success, the right learning management system serves as the key component of effective eLearning solutions. As businesses increasingly turn to SaaS LMS platforms to streamline training processes and enhance user onboarding, the importance of choosing the right LMS cannot be understated.  

in this article, we will explore the essential steps to choose the best Learning Management System (LMS) tailored to meet the unique needs of your organization. 

But before we delve deep, let us start with some basics. 

What is SaaS LMS? 

SaaS stands for Software as a Service’ and refers to a subscription model for an online-hosted platform that allows users to access software solutions available in the cloud rather than hosting them locally. 

SaaS LMS is a cloud-based learning management system that is supplied and accessible over the Internet by users such as businesses, educational institutions, and other organizations, eliminating the need for local installs and infrastructure maintenance.  

These solutions are hosted and managed by providers due to their speed of implementation, scalability, cost-effectiveness, automated upgrades, and ability to be accessed from any device, at any time. 

SaaS LMS vs. self-hosted LMS 

Choosing between a SaaS LMS and a self-hosted LMS is the first and most crucial decision you need to make. Let us understand the basics of SaaS LMS and self-hosted LMS and how they differ significantly despite having the same goal of providing eLearning solutions. 

Self-hosted LMS: operates locally, hosting software and data on an organization’s servers to manage and deliver online courses, training programs, and assessments. This provides them with complete control over the customization while avoiding data ownership problems. 

SaaS LMS: As discussed earlier, it is web-hosted and maintained by the software provider, allowing users to access it from their internet browser – eliminating the need to install any specific software and hardware as the setup is done directly on the cloud. 

Steps For Choosing the Best SaaS Learning Management System  

1. Start by planning your goals:

To stay ahead of the competition, you must have a perfect business strategy. You cannot select the ideal SaaS LMS if you do not know what you want to achieve with it. Begin by listing questions about what you want the learners to achieve at the end of the training session. Some of the basic questions you may ask yourself are: 

  • What is your current LMS? What features does your current LMS have? 
  • Who are your target audience? 
  • What are your goals and vision? 
  • What problems are you trying to solve? 

Once you have addressed these questions, you can achieve your company goals. Just ensure that your goals are specific, feasible, time-bound, and measurable. 

2. Jot down the list of required features:

Once you have planned your business strategy, make a list of required features that you require to achieve your goal. Knowing what features you require to fulfill your purpose will make your search easy to find SaaS LMS. We have listed some of the key features you should look for: 

  • User Experience and Customization: Choose an LMS that allows you to customize the interface with your brand colors, unique domain names, logos, and more. A good LMS should have a user-friendly interface, like the fonts, logos, and designs used on websites, to engage learners.  
  • Collaboration and integration: Integrations connect an LMS to other external apps. 
  • Gamification: LMS gamification elements such as leaderboards, badges, and levels may be transformed into something more fun and exciting. When properly applied, it may assist your learners enhance their information retention, completion rates, and general engagement.  
  • SCORM and Rest API: SCORM is all about establishing units of online training programs that can be shared across several systems and situations, simplifying training by providing a more engaging experience for your learners. Whereas Rest API allows applications or devices to connect and communicate with each other.  
  • Reporting and analytics: A SaaS LMS should include customizable reporting and analytics, allowing you to track learners’ progress and identify ways to enhance courses.  

3. Explore and evaluate the market:

Once you have finished with the features, you can find out about the SaaS LMS providers and the services they may offer you, as well as their purchasing procedure and other essential factors that will help you choose the best LMS provider.  Here are some questions that will help you while researching LMS providers: 

  • What happens during onboarding and implementation? What are the expected timelines?  
  • What assistance and instruction will be available to you for implementing the system?   
  • What is the structure of the purchasing process?  
  • Is your budget aligned with the LMS provider? 

4. Test the LMS:

It is usually recommended to try a product before purchasing it. Most Learning Management Systems have free trials; if not, request a free demo. By this point, you will have had the opportunity to learn about their skills. Find out what type of customer service they offer and how simple it is to interact with them. We have provided several examples that might assist you evaluate the LMS.  

  • How much does an LMS cost? Are there any hidden costs?  
  • What steps are made to protect user data?  
  • Request a workshop to ensure both parties have a clear understanding of needs.  
  • How flexible is the LMS? Can you change its functioning yourself?  

Also Read: Traditional LMS Vs Cloud-Based LMS: The Key Differences

Mistakes to avoid when choosing SaaS Learning Management System 

1. Having irrelevant features:

Each organization has distinct goals and requirements. If you have unnecessary features, you may get confused and frustrated. This might lead to unnecessary obstacles, making it difficult to utilize the SaaS LMS correctly. Besides, you can be paying for things that you do not need. 

2. Not requesting a free demo:

Never hesitate to request a free demo since it might help you grasp the true capabilities of LMS. Only after you have used it for a while will you know whether it meets your needs. 

3. Not checking for scalability:

The scalability of LMS is something that many people tend to ignore. Ensure that your new SaaS LMS should be scalable enough to accommodate changes in your organization’s needs, workforce, and technology. You can question your LMS vendor about new features and the product’s future scope. A good LMS vendor never hesitates to get user input and openly share and discuss their future plans. 

4. Believing a high price tag equals a better


Many think that to succeed as a business, you must use an expensive LMS. Instead, think about how effectively an LMS will meet your needs. Remember that an LMS is only useful if an organization uses it to achieve its objectives and offers staff training.  

5. Ignoring Customer Feedback:

Even with a perfect LMS, you will not be able to meet your business goals until you go through customer feedback and testimonials on how well it has helped different clients. It is usually important to conduct a thorough study of the feedback and how the vendor responds to it. 

Implementing a robust and user-friendly SaaS LMS system might be a challenging task, but it can significantly impact your company’s success. Keeping all these important tips in mind can help you avoid costly trial and error. 

To deploy impactful training and build a continuous learning culture, online training programs, training management, gamification, and tracking reports and analytics, you can use a LMS provider like Levelup. 

If you want to see what Levelup can do for your organization, book a free demo! 











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